Writing complex documents

1. The main assessment activity is to write a short report on a selected topic ensuring that you follow correct report format. You need to define the purpose of the report which should be reflected in your title. Your report should include the following:

- Title page

- Contents page (do this last)

- Introduction

- Body of the Report (includes methodology and Findings – can be two separate headings)

- Conclusion/s

- Recommendation/s

- Bibliography

- Appendices

2. Write a report to management proposing the use of email as the preferred method of communication within the organisation. Your report should include both advantages and disadvantages but the advantages should outweigh the disadvantages.

3.. Consider some recent reports you have read or started to read. These can be reports of any kind (eg report from a colleague, newspaper report, committee report, etc).

What do you find difficult when you read a report? What makes you decide whether to read the report at all or whether to finish reading a report you have started?

4. Imagine you have to write a report about the possible development of a new product for an organisation. The new product will potentially affect a number of different areas in your organisation.

5. Think about the different interests of these people. Note what you think each of these might require from your report.

The purchasing area

The finance area

The CEO

The information Technology area

The Human Resources area

6. Can you cater for all of this within one report? If not, do you produce different versions of the report or perhaps support your report with another means of communication such as a face to face presentation?

7. Think about the documents you currently produce. Who are your readers? What about potential readers?

Type of document: …………………………………………………….

Who reads this document?

Who are potential readers of this document?

What are some of their characteristics (eg English as Second Language)?

How will these characteristics influence the contents of your report?

Type of document:

Who reads this document?

Who are potential readers of this document?

What are some of their characteristics (eg English as Second Language)?

How will these characteristics influence the contents of your report?

8. Report outline:

Use the option you have selected to produce your own report outline. Once you have a suitable outline, number each point in the order you will include it in your report.

Sources of information:

Type of information

Source

Purpose of information

9. Organisational Style Guide:

Access your organisation’s style guide (standards for writing and design) for producing documents. Find the following information. If your organisation does not have a formal Style Guide, use your knowledge of what is expected to guide you.

Type of document: …………………………………………………….

Font (including size)?

Is there an organisational template for this document?

What formatting should be used eg for headings etc?

What are the guidelines on the use of graphics?

What are the guidelines for using abbreviations?

What are the guidelines for referencing?

What are the guidelines for spelling and punctuation?

What are the guidelines for use of colour?

What are the guidelines for non-discriminatory language?

What are the guidelines for using acronyms?

What are the guidelines for header and footer information?

What are the guidelines for use of brand names?

What are the conventions for dates?

What are the guidelines for money?

What are the guidelines for people’s titles?

What are the guidelines for writing in the first person (I)?

10. Draft document:

Draft your report using the outline as its basis. You will find information in the body of the Learner Guide and in the Additional Information Section to assist you. Your document should be computer-generated. Make sure the flow is logical and meaningful.

Remember: Your report must contain at least one graphic. This can be Internet or organisational based. Please cite the source of this graphic in your report.

11. Review document:

Use the following checklist as a guide to reviewing your draft document.

Please note, you are required to provide a copy of the draft document with evidence of editing for your assessment.

Action

Yes

No

What needs to be done?

All relevant parts are included?

Aims are addressed?

Introduction is clear and relevant?

Body is in a logical order?

Conclusion/recommendations address the aims?

Headings are meaningful/numbered correctly?

Paragraphs are smoothly linked?

Conclusions flow logically from discussion?

Table of contents matches contents?

Spelling, punctuation and grammar correct?

All technical terms are explained?

Is there any irrelevant material?

Tone is professional?

References are correct?

Has any material been repeated?

Information in one section doesn’t contradict information elsewhere?

All sources are acknowledged?

A bibliography is provided as relevant?

12. Produce final document:

Produce the final copy of your report. Conduct one final proofreading of the document to ensure it is error-free.

We have a team of highly qualified writers and researchers to help you with your essay. Click 'ORDER NOW' button below to send your instructions and an assistant will be in touch with you Shortly

ORDER NOW